Hospitality Coordinator

The Hospitality Coordinator will be responsible for delivering exceptional hospitality and client service experiences to both internal stakeholders and external clients. This role works across departments and plays a key part in maintaining a welcoming, professional, and efficient work environment by coordinating client meetings, events, catering services, and day-to-day office hospitality operations.

Job Summary:

Greet clients, guests, and vendors with a high level of professionalism and warmth.

Coordinate all hospitality elements of client and internal meetings, including room setup, catering, AV/tech needs, and cleanup. Respond promptly to hospitality-related service requests and troubleshoot issues as they arise.

Partner with administrative and office services teams to manage conference room bookings and event logistics.

Oversee catering vendors, place orders, track deliveries, manage budget and ensure quality and timeliness of service.

Maintain and stock all kitchen, conference rooms and hospitality areas, ensuring presentation meets firm standards.

Organize, manage and support internal events and meetings, including firm socials, training sessions, and client receptions.

Organize, manage and support external firm events such as charity drives, summer outings, holiday parties, retirements, etc.

Manage inventory of catering material, paper goods, beverages, and general event supplies.

Monitor service levels and suggest process improvements to enhance the overall workplace experience

Serves as primary backup to office Receptionist.

Position Requirements:

3+ years of experience in hospitality, facilities, event planning, or client services, preferably in a corporate or professional services environment.

Strong interpersonal and communication skills; polished, poised, and professional.

Ability to multitask, prioritize, and work independently in a fast-paced environment.

Excellent organizational and problem-solving skills.

Proficient in Microsoft Office Suite

A natural customer service mindset with a "no-task-too-small" attitude.

Strong attention to detail and high standards for presentation.

Flexibility to occasionally support early morning or evening events.

About Hemenway & Barnes LLP:

Hemenway & Barnes LLP is a law firm specializing in the preservation and management of the personal, business, family, and financial assets of its clients. As one of the oldest firms in New England, the people at Hemenway & Barnes have earned a long-held reputation as premier trustees, advisors and attorneys.

Hemenway & Barnes is an Equal Opportunity Employer. We do not discriminate based on race, religion, color, national origin, sexual orientation, gender identity, age, veteran status, disability status, or any other applicable characteristics protected by law.

We encourage applications from a diverse pool of candidates and base employment decisions on business needs, job requirements, and individual qualifications.

We support an inclusive workplace and are committed to creating a welcoming environment for all employees.

To Apply:

If you possess the skills and credentials we are looking for, please submit your resume and cover letter, in strict confidence, for consideration to hr@hembar.com