Legal Administration Manager

The Legal Administration Manager is responsible for the oversight of quality legal services delivered to clients by the specialized legal administrative staff assigned to attorneys/legal personnel pertaining to a specific practice area. Ensures professionalism by all legal administrative staff in internal and external interactions with clients, co-workers, and third-party affiliates. Maintains strict confidentiality in all client and Firm matters.

Job Summary:

  • Demonstrates strong management and teaching skills in the supervision of a Legal Administrative Assistants group (15+ assistants).
  • Manages time off coverage, attorney and Legal Administrative pairings, and coordinates training of new legal administrative assistants. Coordinates workflow between the office services group and the legal administrative group.
  • Assists in creating, recommending, and monitoring annual budget and expenses including compensation for legal administrative group.
  • Oversees the creation, preparation, and organization of documents and forms requisite to a practice area. Examples include estate planning documents, briefs, subpoenas, notices, motions, interrogatories, agreements, settlements, etc.
  • Oversees the maintenance of calendars of assigned attorneys and legal administrative assistants.
  • Ensures that current desk instructions for each assigned attorney/legal personnel are available for covering assistant during absences.
  • Stays current in understanding and communication of Firm operating procedures, departments, and support areas, including Trust Department procedures and Addvantage software.
  • Responsible for oversight of billing, processed by the Accounting Department, to ensure processing is done in a timely manner.

Position Requirements:

  • Ten years of progressively responsible work experience in assisting with management of operations and staff in a law office or other professional service organization.
  • Proficient in MS Office Suite, Adobe Acrobat, Visio, and Workshare.
  • Strong team leader and coach who works collaboratively and cooperatively with others in a team-oriented environment. Volunteers to assist with overflow assignments.
  • Excellent organizational skills including record keeping, data collection and system information. Ability to compile and analyze data and furnish information in report format, written correspondence, email or verbally.
  • Exhibits high degree of initiative in managing multiple priorities simultaneously in a fast-paced, deadline-driven, detail-oriented work environment while utilizing excellent judgment, administrative abilities, and decision-making skills. Ability to work with frequent interruptions and adapt to changes in workflow.
  • Excellent interpersonal, verbal, and written communication skills. Ability to communicate with courtesy and diplomacy and maintain effective relationships with a diverse group of attorneys, clients, staff, and outside contacts.
  • Notary public certification is preferred.
  • Knowledge of the following practice areas preferred: Litigation, Trust and Estates, Real Estate and Corporate.

About Hemenway & Barnes LLP

Hemenway & Barnes LLP is a law firm specializing in the preservation and management of the personal, business, family, and financial assets of its clients. As one of the oldest firms in New England, the people at Hemenway & Barnes have earned a long-held reputation as premier trustees, advisors and attorneys.

Hemenway & Barnes is an Equal Opportunity Employer. We do not discriminate based on race, religion, color, national origin, sexual orientation, gender identity, age, veteran status, disability status, or any other applicable characteristics protected by law.

We encourage applications from a diverse pool of candidates and base employment decisions on business needs, job requirements, and individual qualifications.

We support an inclusive workplace and are committed to creating a welcoming environment for all employees.

To Apply:

If you possess the skills and credentials we are looking for, please submit your resume and cover letter, in strict confidence, for consideration to hr@hembar.com