Assistant Trust Administrator
The Assistant Trust Administrator is responsible for assisting the Director of Trust Operations and the entire Trust department with a variety of operational and administrative duties including opening new accounts in the trust department, assisting with the coordination of major events during the life of a trust, and facilitating the closing of accounts.. Assists Trust Administration Team, Trustees, Attorneys, and Clients in handling routine and non-routine transactions, including: client bill-paying, account maintenance, scheduling and payment of domestic household help, insurance matters, gifting programs, and other tasks as directed. The position requires positive contact with clients, attorneys and staff while observing absolute confidentiality of personnel and firm matters.
- Works with Trust Administration Team, Trustees and Legal Assistants to coordinate the opening of new trusts. Assist with the processing of the receipt of new assets for trusts and provides transfer instructions to counterparty.
- Works with Trust Administration Team to coordinate the closing of trust accounts and takes direction to distribute assets following established policies and procedures. Coordinates distribution of securities or cash on closing.
- Responsible for the monitoring and operational oversight as it relates to the Insurance Trust book of business, including but not limited to: ensuring premiums are paid timely, gifts letters are sent, and all appropriate follow up is done to ensure optimal administration.
- Will be responsible for reviewing, researching and facilitating the resolution for all overdrafts as they occur in client trust accounts, first working with the Trust Administrators and if directed, then working with the Account Managers.
- Responsible for working with the Trust Administrators to initiate instructions for AD HOC requests that come across the Trust Administrators’ desks, including but not limited to incoming and outgoing wires or checks.
- Will need to be familiar with trust client gift processing, either from an individual or a charitable entity perspective. This includes the calculation of and modification of Fair Market Value in the Trust Accounting system.
- Assist with document production including letters, memorandums, charts and spreadsheets.
- Maintain electronic filing system, including filing all client communications and documents on a regular basis.
- Assist with coverage as needed for the Trust Operations Staff and the Trust Administration team by handling routine and non-routine administrative tasks.
- Knowledge of basic trust administration at a level normally acquired through completion of a Bachelor’s Degree or equivalent work experience.
- Two to seven years of total work experience is preferred, with at least 2 years of experience in financial services accounting/operations preferred.
- One to three years of related trust administration experience including knowledge of trusts, estates and fiduciary and individual tax requirements a plus.
- Interpersonal skills necessary in order to communicate with Trust Administrators, Attorneys and Staff.
- Ability to demonstrate impeccable integrity in personal and fiduciary matters.
- Enthusiastic, attentive to detail, flexible and driven while working in a dynamic and challenging environment.
- Ability to organize and prioritize numerous tasks and complete them under time constraints.
- Proficiency with Microsoft Office with a working knowledge of Excel.
- Systems proficiency in various Trust Accounting Systems is a plus.
About Hemenway & Barnes LLP:
Hemenway & Barnes LLP is a law firm specializing in the preservation and management of the personal, business, family, and financial assets of its clients. As one of the oldest firms in New England, the people at Hemenway & Barnes have earned a long-held reputation as premier trustees, advisors and attorneys.
Hemenway & Barnes is an Equal Opportunity Employer. We do not discriminate based on race, religion, color, national origin, sexual orientation, gender identity, age, veteran status, disability status, or any other applicable characteristics protected by law.
We encourage applications from a diverse pool of candidates and base employment decisions on business needs, job requirements, and individual qualifications.
We support an inclusive workplace and are committed to creating a welcoming environment for all employees.
If you possess the skills and credentials we are looking for, please submit your resume and cover letter, in strict confidence, for consideration to [email protected]